Under the Family Educational Rights and Privacy Act and Utah’s Student Data Protection Law, all student data that is sent to a third-party vendor must be cataloged on the metadata dictionary. The metadata dictionary is open to the public and contains all entities that Beaver School District shares data with and what data is shared.
Beaver School District has transitioned the Vendor Status page to LearnPlatform
This website offers more information and is complete and up to date.
See the Dictionary below to define what each data element is.
To view Justifications and FERPA Exceptions, hover over the badges for each vendor on the LearnPlatform page.
https://beaver.app.learnplatform.com/new/public
Data element/type | Definition/description updated 9/18/2023 |
Address | The student”s residential, mailing, and/or billing address.
May include any or all of the following elements: |
App-assigned Student ID Number | An ID number issued by the vendor used to identify the student. |
Application Use Statistics: Metadata on Student Interaction with App |
Descriptive, administrative, or statistical data related to the student’s interaction with the application.
Examples include: |
Assessment Results/ Survey Responses | Information about assessments or surveys administered to a student.
Assessments may include a student’s: Types of assessments include: |
Assignment Scores | Scores for individual course assignments, activities, etc.
Assignment scores are different from the letter grade or final grade for a course. |
Attendance Information | Information about a student’s attendance at school or class.
Types of information include: * Total number of days absent in a given time period NOTE: Attendance information is different from school enrollment information, such as a student’s school entry exit date or a record of which school years a student attended a certain school. |
Birth Place | The city, state, and/or country where the student was born. |
Birthdate | The date when the student was born. Includes either day, month and year or just day and month. |
Communications Records | Communications made by the student that are captured online in the application. Examples include emails, blog entries, in-app messaging tools, or chats. |
Conduct, Behavior, Discipline, and Incident Information | Conduct or behavior information: Data related to the student’s conduct or behavior while at school, or at other locations considered “on-campus” sites (such as bus stops, field trips sites, etc.) Conduct or behavior information may or may not overlap with incidents. May include information about a student’s positive behavior as well as problematic behavior.Discipline information: Information about discipline administered to the student. This may information like: * Discipline Reason * Disciplinary Action Taken * Disciplinary Action IEP Placement Meeting Indicator * Disciplinary Action Start Date * Duration of Disciplinary Action Incident information: Incident information may include information regarding the: |
Course Enrollment/Class Schedule Info | Information pertaining to the courses the student is, was, or will be enrolled in.
At its most basic Course Enrollment/Class Schedule Information may include: Though less common, Course Enrollment/Class Schedule Information may also include more specific information, such as: NOTE: Course Enrollment/Class Schedule Information is different from *school* enrollment information which provides information about which school a student attends, their entry and exit date, etc. |
DLI (Dual Language Immersion) info | Information related to a student’s participation in a Dual Language Immersion program.
May include information such as the student’s: |
Economic Disadvantage/Free-reduced Lunch | Whether the student is considered economically disadvantaged.
This is generally determined by whether they are eligible for free or reduced price school lunch, if they are enrolled in a Community Eligibility Provision Resource Center, or if the parent has voluntarily submitted a Declaration of Household Income. |
Email Address | The student’s school and/or personal email address. |
English Learner (EL) Information | Information about the status, progress, and/or support services of a student who is an English learner. A student is considered an English learner if English is not their first language. These students may be offered English Learner services, which may be refused. Once a student tests out of needing services, they will enter a four-year monitoring period where they will be considered “fluent.”
Information may include a student’s: |
Extracurricular Activity Information | Information related to a student’s participation in an extracurricular activity.
May include information such as: |
Foreign Exchange Status | An indicator as to whether or not a student is a foreign exchange student. |
Gender | The student’s gender or biological sex. |
Grade Level | The student’s grade level, preK – 12. |
Graduation/High School Completion Info | Information pertaining to a student’s anticipated or actual high school completion (including graduation).
May include the student’s: |
Honors/Awards/Recognitions | Information related to any school-related award, honor, or other recognition a student has received.
May include information such as: * Name of the honor/award/recognition |
Images of Student | Images in which the student is identifiable. This may include posed photos (such as school pictures, class photos, club photos, etc.) or candid photos in which the student is identifiable. |
Immigrant/Refugee Status | An indication of the immigrant and/or refugee status of a student.
Immigrant: Refugee: |
In-app Performance | Student performance data collected in the application.
Examples include: |
IP Addresses of Student Users, Use of Cookies | A persistent identifier used to track the student’s device or activity over time. |
Local (District/Charter) Student ID Number | An ID number issued by the school district or charter school used to identify the student. Often referred to as “student number.”
In some districts and charter schools this number also acts as the student’s “lunch number.” |
Medical/Health Information | Any health or medical information collected on a student by a school.
* May include information about a student’s: |
Migrant Status | An indicator of whether or not a student is considered a migrant student.
A migrant student is a student who moves across school boundaries in connection with seasonal or temporary work in fishing, logging, or agriculture. |
Name | The student’s first name, last name, middle name, middle initial, and/or generational suffix.
A student’s name may include: |
Parent/Guardian Information | Information about a parent or legal guardian of the student.
May include contact information, such as the parent or guardian’s: Other types of parent/guardian information include: |
Password | A unique word or phrase used by the student to login to an application.
This may include passwords which are: |
Phone Number | The student’s phone number.
May or may not be the same as the parent/guardian’s phone number. |
Race/Ethnicity/Tribal Affiliation | Race: A student’s race may be indicated. Race includes the following categories: * American Indian/Alaska Native * Asian * Black/African American * Native Hawaiian/Pacific Islander * WhiteEthnicity: A student’s ethnicity may be indicated as Hispanic/Latino. Native American tribal affiliation: |
School Enrollment Information | School enrollment information pertains to student enrollment at a current, previous, or future school.
At its most basic this may include: Though less common, school enrollment information may also include more specific information, such as the student’s: * School entry date NOTE: School enrollment information is different from Course Enrollment/Class Schedule Information, which provides information about which address a student’s course enrollment rather than school enrollment. |
Special Education/ Disability Information | Information pertaining to a student’s disability, accommodations, and participation in special education and other services.
May include information about a student’s: |
State Student ID Number (SSID) | A 9-digit number assigned by the state of Utah to identify the student. This student number remains connected to the student regardless of what district, school, or charter school they attend in Utah. |
Student-Generated Content/Student Work | Writing, images, video recordings, audio recordings, diagrams, artwork, compositions, or other content created by a student. |
Teacher and/or Counselor Names (in Connection with Student) | Teacher name(s): The name and/or contact information of the student’s teacher(s).Counselor name: The name and/or contact information of the student’s assigned guidance counselor or other school counselor. |
Transcript/Course Grades | Information pertaining to a student’s final grade in a course or information found on a student’s official transcript.
At it’s most basic, Transcript/Course Grade information may include: Transcript/Course Grades may also include information such as: Transcript/Course Grades information is different than assessment results or assignment scores. |
Username | A unique name used to identify the student to login to an application. Username may be created by the district or charter, school, teacher, or student. |
Video or Voice Recordings of Student | Voice recording: A recording a student makes of their voice.Video recording: A video in which the student is shown and identifiable. |
Web Browsing History | A record of any or all of a student’s browsing history.
This may include a comprehensive record of all websites the student visits, or a flagged indicator when a student visits a site that has been marked by the admin as of interest. Elements may include: |
Beaver School District, in compliance with HB 358 and SB 102, has initiated a strict policy and protocol procedure for evaluating all third-party vendors who have access to any student data. Interactive websites and apps collect student data such as location, name, phone numbers, likes and dislikes, routines, and much more. Because of this, Beaver School District wants to protect student data, both submitted by the student and generated by these third-party companies. The most common use of student data is in marketing and research, and for selling to companies for a profit. Because of this, Beaver School District requires all third-party vendors to sign a Memorandum of Agreement, which specifies that all student data will be transmitted and stored in a secure way, that it won’t be sold, and that it will be fully deleted upon request.
In order for a third-party vendor to be approved, they must go through the evaluation steps:
- Teachers and Staff will submit the website through Learn Platform (link above)
- A Review Committee comprised of Directors, Teachers, and the Curriculum Department will ascertain if the website is aligned with WSD.
- The SDSM will go through the privacy policy and terms of service of each submitted website
- The SDSM will also view all security protocols listed for the website, including login security.
- The SDSM will then send the company a personalized Contract for signature (the NDPA)
- When the Contract is signed and returned to the SDSM, one of two things will happen: A. The website will be added to the approved list on Learn Platform. B. The website will be turned over to development for login sync with district servers and then added to the approved list
- After websites are approved, their metadata will then be uploaded to SDPC Resource Registry