Under the Family Educational Rights and Privacy Act and Utah’s Student Data Protection Law, all student data that is sent to a third-party vendor must be cataloged on the metadata dictionary. The metadata dictionary is open to the public and contains all entities that Beaver School District shares data with and what data is shared.
Beaver School District has transitioned the Vendor Status page to LearnPlatform
This website offers more information and is complete and up to date.
See the Dictionary below to define what each data element is.
To view Justifications and FERPA Exceptions, hover over the badges for each vendor on the LearnPlatform page.
Click here to visit BCSD Metadata Dictionary
Click here to visit the metadata dictionary definitions.
Beaver School District, in compliance with HB 358 and SB 102, has initiated a strict policy and protocol procedure for evaluating all third-party vendors who have access to any student data. Interactive websites and apps collect student data such as location, name, phone numbers, likes and dislikes, routines, and much more. Because of this, Beaver School District wants to protect student data, both submitted by the student and generated by these third-party companies. The most common use of student data is in marketing and research, and for selling to companies for a profit. Because of this, Beaver School District requires all third-party vendors to sign a Memorandum of Agreement, which specifies that all student data will be transmitted and stored in a secure way, that it won’t be sold, and that it will be fully deleted upon request.
In order for a third-party vendor to be approved, they must go through the evaluation steps:
- Teachers and Staff will submit the website through Learn Platform (link above)
- A Review Committee comprised of Directors, Teachers, and the Curriculum Department will ascertain if the website is aligned with BCSD.
- The data manager will go through the privacy policy and terms of service of each submitted website
- The data manager will also view all security protocols listed for the website, including login security.
- The data manager will then send the company a personalized Contract for signature.
- When the Contract is signed and returned to the data manager, one of two things will happen: A. The website will be added to the approved list on Learn Platform. B. The website will be turned over to development for login sync with district servers and then added to the approved list
- After websites are approved, their metadata will then be uploaded to LearnPlatform Resource Registry
Annual FERPA notice given to parents each year to sign while registering students